How does EstateOS compare to VaultRE for boutique agencies?

VaultRE targets larger groups with enterprise pricing. EstateOS publishes tiers from Solo upward with AI allowances included — built for owner-operators and small teams under ~50 agents.

Does EstateOS have the same CRM depth as VaultRE?

EstateOS covers core sales CRM, vendor portals, and AI-assisted listing and negotiation workflows. Book a walkthrough to map your must-haves before switching.

Can we trial EstateOS while still on VaultRE?

Yes — 30-day trial with CSV import. Many agencies run both for one campaign cycle to validate listing copy, portals, and PM workflows.

Will AI send vendor updates without agent approval?

No. Vendor portal updates and outbound emails require staff review. AI prepares drafts; agents approve and send.

Comparison

EstateOS vs VaultRE / MRI

Combined sales + PM in one database — enterprise-grade

TL;DR

VaultRE is enterprise combined sales + PM with multi-department reporting. EstateOS fits agencies under ~50 agents who want the same unified database idea with published pricing, AI drafts with human review, and weeks-not-months onboarding.

VaultRE / MRI pricing

~$200+ per user / month

EstateOS pricing

Per agency, published on /pricing

Decision guide

When each option fits

Choose VaultRE / MRI if…

You are a 50+ agent group with dedicated IT and a multi-month implementation budget.
Enterprise MRI reporting and department structures are already embedded.
Per-user pricing above $200 is acceptable for your cost base.
You do not need AI-native workflows in the next 12 months.

Choose EstateOS if…

You are a boutique or regional agency priced out of VaultRE per-seat quotes.
You want combined sales + PM without a six-month implementation project.
AI listing copy, inspection drafts, and after-hours replies need human review built in — not bolted on later.
Published tiers on /pricing beat opaque enterprise renewals.

Strengths and gaps

An honest read

Where VaultRE / MRI is strong

Combined sales + PM in a single tenant database
Enterprise-grade reporting
Multi-department features

Where the gaps are

Complex setup; long implementation timeline
Dated UX
Expensive for small and solo agencies
No AI-native workflows

Side by side

Detailed comparison

Capability	VaultRE / MRI	EstateOS
Setup time	Months	Days — same-week onboarding
Per-user pricing	$200+ per user / month	Per-agency tier with AI fair-use cap
AI assist	Not native	Native across every workflow
Mobile-first execution	Limited	Field app: inspections, open homes, lone-worker
Portals (vendor / landlord / tenant / trade)	Partial	All four, branded
WCAG 2.2 AA	Inconsistent	Every surface, mandated

AI comparison

Drafts your team approves — not auto-send

VaultRE / MRI

VaultRE does not ship AI-native listing, inspection, or maintenance workflows as a core product capability.

EstateOS

AI assists across sales and PM — listing variants, vendor updates, inspection reports, maintenance triage — with versioned prompts and staff approval before external delivery.

Human-in-the-loop

Every AI output to external parties requires explicit review. EstateOS logs reviewer, timestamp, and edits. See /responsible-ai for Privacy Act and OAIC-aligned controls.

Read our Responsible AI policy

Australia

Built for AU agencies

Single agency database for sales listings and PM tenancies — same model as VaultRE, simpler setup.

Lone-worker safety alerts and open-home workflows built for AU field agents.

State compliance registry covers all eight jurisdictions without hard-coded state branches in app code.

Data residency target ap-southeast-2 for v1 Australian agencies.

Migration

Switching from VaultRE / MRI

EstateOS targets under-50-agent VaultRE customers for phased migration — not a big-four enterprise rip-and-replace.

Map must-have VaultRE modules against EstateOS feature list in a principal walkthrough.
Export contacts, properties, listings, and rent rolls via CSV.
Run parallel for one rent cycle or one sales campaign.
Phased cutover by department; enterprise groups should contact us for a custom plan.

Full switch guide Compare tiers

FAQ

Common questions about switching from VaultRE / MRI

Honest answers about pricing, migration, AI review, and what EstateOS includes today.

How does EstateOS compare to VaultRE for boutique agencies?: VaultRE targets larger groups with enterprise pricing. EstateOS publishes tiers from Solo upward with AI allowances included — built for owner-operators and small teams under ~50 agents.
Does EstateOS have the same CRM depth as VaultRE?: EstateOS covers core sales CRM, vendor portals, and AI-assisted listing and negotiation workflows. Book a walkthrough to map your must-haves before switching.
Can we trial EstateOS while still on VaultRE?: Yes — 30-day trial with CSV import. Many agencies run both for one campaign cycle to validate listing copy, portals, and PM workflows.
Will AI send vendor updates without agent approval?: No. Vendor portal updates and outbound emails require staff review. AI prepares drafts; agents approve and send.

Switch to EstateOS

30-day free trial overlap with your existing tool. PM hand-holding through your first portfolio run. CSV importers for every major incumbent.

Switch to EstateOS Book a walkthrough